Your Dedicated
Safety Department
We take over driver qualification files, FMCSA audits, CSA score defense, insurance administration, and quarterly IFTA/IRP filings — keeping your authority protected and your trucks rolling.
How We Protect Your Authority
One team managing every compliance requirement — from the day a driver applies to quarterly fuel tax filings.
Driver Onboarding & DQF
Complete qualification folders, prior-employer checks, drug screening, and fast driver clearance.
FMCSA & Audit Defense
Active CSA score management, Clearinghouse administration, and full preparation for DOT reviews.
Continuous Monitoring
Daily HOS logbook reviews, DataQ violation disputes, and ongoing MVR/PSP record tracking.
Insurance Administration
Accident claim files, rapid COI issuance, policy endorsements, and annual renewal support.
Permits & Fuel Taxes
Unit compliance files, state highway permits, HVUT 2290 filings, and quarterly IFTA/IRP reporting.
Built for Zero-Surprise Audits
We replace scattered spreadsheets and missed deadlines with structured, year-round compliance execution.
Audit-Ready Driver Files (DQF)
Every driver folder built, verified, and maintained to pass DOT inspection at any time.
- Driver application & MVR evaluation
- 3-year safety performance & employment verification
- Medical examiner certificate & national registry checks
- Annual motor vehicle record reviews
- Road test records & CDL endorsement tracking
FMCSA Compliance & CSA Protection
Hands-on oversight that catches violations early and keeps your safety rating clean.
- Pre-employment & annual Drug & Alcohol Clearinghouse queries
- Evidence-backed DataQ petitions for unfair roadside violations
- New Entrant Safety Audit & DOT Compliance Review prep
- Direct representation during federal or state audits
- ELD logbook auditing & HOS coaching for drivers
IFTA, IRP & Highway Permits
Zero-miss quarterly tax filings and apportioned registrations across all 48 contiguous states.
- Quarterly IFTA fuel tax calculation & state filings
- IRP apportioned plate setups, cab cards & renewals
- IRS Form 2290 (Heavy Highway Vehicle Use Tax) filing
- State weight-distance permits (KYU, NY HUT, NM WDT, OR)
- GPS mileage & fuel card transaction reconciliation
Everything Handled Under One Roof
Every daily, quarterly, and annual compliance task executed by specialists who know your fleet inside out.
Driver Qualification & Hiring
- Digital & audit-ready Driver Qualification File (DQF) creation
- CDL, medical card, and contact document verification
- Electronic signature packets for onboarding compliance
- Pre-employment drug screen scheduling & lab result tracking
- Random drug & alcohol testing consortium enrollment
DOT & Safety Operations
- Biennial MCS-150 updates and fleet count filings
- FMCSA SMS BASICs score tracking and trend analysis
- Roadside inspection review and driver citation management
- Traffic attorney coordination for moving violations
- Court outcome follow-up and DataQ challenge filings
- Day-to-day FMCSA regulatory compliance execution
- New Entrant & full DOT Compliance Audit preparation
- Post-accident protocols, testing triggers, and documentation
- Driver safety bulletins and violation prevention alerts
- Samsara & ELD safety event monitoring
Compliance Oversight
- Expiration tracking for CDLs and medical certificates
- Quarterly random drug & alcohol selection follow-through
- Annual MVR pulls, driver reviews, and Clearinghouse queries
- Dedicated monitoring of FMCSA portals and compliance notices
Insurance & Claims Support
- Pre-hire insurance clearance quotes for incoming drivers
- Fast Certificate of Insurance (COI) dispatch for brokers
- Accident claim file assembly and adjuster follow-up
- Annual policy renewal preparation and loss-run review
- Support during carrier insurance audits
- Policy endorsements for driver and equipment changes
Equipment & Tax Compliance
- Unit compliance folders for every tractor and trailer
- Federal and state operating permit procurement
- Quarterly IFTA fuel tax returns and state mileage filings
- IFTA license renewals and extra decal orders
- IRP apportioned account renewals and unit additions
- Annual Heavy Highway Vehicle Use Tax (Form 2290) filing
- Toll transponder setup and violation dispute handling
- ELD & GPS hardware administration support
One-Time Permits & Authority Services
Launching a new carrier or need a single registration completed fast? Request individual filings and authority setups whenever you need them.
FAQ